Contents

1. Your privacy is important
2. Your right to privacy
3. Why do we want to process your personal data?
4. Which personal data do we process from you and for what purposes?
5. About sharing and storing your personal data

1. YOUR PRIVACY IS IMPORTANT

Your privacy is important to us. We want to process your personal data in an honest, legal, correct and transparent manner. In this document, our privacy policy, we explain how the processing takes place and which personal data is involved. The concept of processing includes, among other things, collecting, recording, organizing, storing, updating, modifying, retrieving, consulting, using, disseminating or making available in any way, merging, combining, archiving, deleting or ultimately destroying

We are talking about you as a (future) customer of our company, as a beneficiary, another data subject or a person at another organization who is in contact with us.

1.1 Beforehand

We recommend that you read this document carefully so that you know why and for what purpose we process your personal data. Here you will find your rights and how you can exercise them.

We can change our privacy policy. The most recent version can be found on our website www.perka.be.

If you would like more information about privacy legislation in Belgium, you can visit the website www.dataprotectionauthority.be

1.2 Who processes your data? Who are we?

Drukkerij Uitgeverij Perka nv is active in Belgium, with its registered office at Industrielaan 10-12, 9990 Maldegem, and is responsible for the processing of your personal data.

1.3. How can you reach us?

If you have questions about your privacy or if you want to adjust your privacy settings or exercise your right, you can reach us in the following ways:

• Address: Industrielaan 10-12 in 9990 Maldegem
• By e-mail via privacy@perka.be

Drukkerij Uitgeverij Perka has appointed a Data Protection Officer (DPO). You can always contact our DPO at the above coordinates

1.4. The leading supervisory authority of Drukkerij Uitgeverij Perka

The Belgian supervisory authority is the leading authority for Drukkerij Uitgeverij Perka:

Data Protection Authority
Drukpersstraat 35, 1000 Brussels
+32 (0)2 274 48 00 / contact@apd-gba.be

2. YOUR RIGHT TO PRIVACY

You have many rights when processing your personal data. When Drukkerij Uitgeverij Perka asks for your permission, you can always withdraw that permission.

The execution of your rights in our systems and procedures takes place no later than 30 days after we have received your request. If for some reason this term cannot be met, we will inform you before the expiry of the original period.

2.1 You may view your personal data

You have the right to inspect the personal data that we process about you, the purpose of the processing, where we obtained the data from and who receives the data.

In this case, you can also find out how long we keep the data and whether we plan to send the data to a country outside the European Union.

We will provide you with the requested information in writing or electronically within a reasonable period of time.

2.2 You can have your data corrected/completed

It may happen that the data we process about you is not (any longer) correct. You can always ask to have the incorrect data corrected or supplemented with the missing data.

2.3 Right to erasure

If you think that we are processing the personal data unlawfully, you can ask to have this personal data deleted.

This request to delete personal data can be refused by Drukkerij Uitgeverij Perka, if this is justified. Examples are the exercise or substantiation of a legal claim or because of a legal obligation to keep certain data.

2.4. Right to limit personal data

You can ask us to limit the processing of your personal data if you suspect that the data is incorrect, the processing is unlawful or if you do not agree that we process the data under our legitimate interest (see article 3.3). We will grant this objection unless there are compelling reasons not to do so, for example to prevent fraud, payment defaults.

2.5. Right to object

You have the right to object to the processing of your personal data. The processing will then be stopped, unless the processing is necessary for the observance of social and tax legislation, to represent the interests of a third party or for the establishment, exercise or defense of legal claims.

2.6. Right to data portability

You can ask us to ask for the personal data that you provide have given us to a third party.

2.7. Right to file a complaint

If you do not agree with our position, you can contact the Belgian Data Protection Authority. You can also file a complaint there. The contact details can be found above in 1.4.

2.8. Applicant identification

You can exercise your rights to the processing of your personal data with a written request

by letter to the address Industrielaan 10-12 in 9990 Maldegem
by e-mail to the e-mail address privacy@perka.be.
Always be as specific as possible if you want to exercise your rights. This way we can process your request correctly.

To prevent someone else from exercising your rights, we want to check your identity as well as possible. That is why the application must always be accompanied by a document that proves that the identity of the applicant corresponds to your identity. This can be done by enclosing a copy of your identity card with the application. Make your passport photo and identity card number (etc.) black, to protect your privacy.

If we are of the opinion that the delivered document does not provide sufficient evidence, we will inform you. We reserve the right not to respond to the request until sufficient proof is provided.

3. WHY DO WE WANT TO PROCESS YOUR PERSONAL DATA?

3.1. Drukkerij Publishing House Perka must comply with legal obligations

In some cases we are legally obliged to process your personal data. Here we list the most important:

• tax law
• commercial law
• there is a possibility that we are forced to provide personal data to authorities or other third parties. For example, if this is necessary in connection with a legal obligation or for the performance of a task of public interest.

3.2. Drukkerij Uitgeverij Perka must be able to perform its contract with you

As a customer with us, you call on our services or buy our products. In order to guarantee the correct execution of our agreement, we must process and manage these contracts administratively, accounting and operationally.

This also applies if you are a supplier to us. Even then we must respect our agreements. To ensure this, we must process and manage these contracts administratively, accounting and operationally.

3.3. Drukkerij Uitgeverij Perka must be able to function as a company with regard to Direct Marketing and communication.

As a commercial company, we have a number of legitimate interests that form the basis for the processing of personal data. In doing so, we ensure that there is a good balance between your right to privacy and the legitimate interests of Drukkerij Uitgeverij Perka. If you still have objections to the processing operations under this basic ground, you can object to these processing operations.

Drukkerij Uitgeverij Perka wishes to continue to communicate with you, as an existing customer or active prospect, through direct marketing. This can be done at your specific question or we can suspect that you are interested in our new products/services. Since we aim to always offer you a better service, better products and want to communicate this to you, we process your personal data for direct marketing under the legitimate interest of our company to do business. This information can be reached in various ways, namely by e-mail, by post, by telephone and at events. We choose the most suitable channel that disturbs you as little as possible. If you do not wish to receive our commercial communications, you can simply let us know and we will no longer bother you. You can do this for all our communications or for one of the different channels.

3.4. Drukkerij Uitgeverij Perka does not sell your personal data

We do not sell, rent or pass on your personal data to third parties for their own use.


4. WHAT PERSONAL DATA DO WE PROCESS FROM YOU AND FOR WHAT PURPOSES?

4.1. From our business relations

The business relations are our customers, prospects and suppliers. Drukkerij Uitgeverij Perka processes the personal data of data subjects who work for companies with which business is done. The purpose of this processing is to provide information about the products and services and to maintain business relationships.

To contact and identify you, for our customer and supplier management, we process the following data: name, first name, address, gender, telephone number and/or mobile number, e-mail address, VAT number, financial data

4.2. From our candidate buyers

Our potential new customers are interested in our products/services. Drukkerij Uitgeverij Perka is a specialist in printing and mail handling. Potential new customers have therefore shown their interest in our offer. Drukkerij Uitgeverij Perka wishes them to keep you informed about these products/services. In order to communicate with them, we process the following personal data: name, first name, telephone and/or mobile number and e-mail address.

4.3. Cookies

Drukkerij Uitgeverij Perka uses cookies on the website www.perka.be. These are small information files that are stored on the device you use to visit our website when you visit the website, such as a computer, tablet or smartphone. When we refer to "cookies" below, we also mean other comparable techniques. Cookies make it possible to recognize your web browser. Handy, because then you don't have to enter your data again and again, indicate preferences or adjust your settings. In this way we can also make our website work better, we can gain insight into visitor behavior on the website and other parties can gain insight into your surfing behavior so that they can show personalized advertisements across multiple websites and omit non-relevant advertisements.

Cookies do not jeopardize the security of your computer.

We use functional and analytical cookies. With the exception of the functional cookies (necessary for the proper functioning of our website), we ask for your permission before we place these small information files. More information about which cookies we use, how long we keep them and how you can deal with them can be found in our cookie policy.


5. ABOUT SHARING AND RETAINING YOUR PERSONAL DATA

5.1. With whom do we share your personal data?

We only share your data with persons who have received explicit permission from us, if they need this data to perform their tasks. These persons will process your data on the same basis as we received it from you.

We use various processors for the processing of personal data. These are our subcontractors who process personal data on our behalf. Drukkerij Uitgeverij Perka only works with processors who guarantee the same security on a technical and operational level.

We will only share your data if we are obliged to do so by law or government order.

5.2. We do not keep your data indefinitely

Drukkerij Uitgeverij Perka uses your personal data with a clear purpose in mind. When this goal is achieved, the data will be deleted.

The starting point for keeping your personal data is the legal retention period.

We initially store the personal data of potential new customers, the prospects, for 5 years. If there has been contact between the prospect and Drukkerij Uitgeverij Perka during this period, a period of 5 years will start again from this contact.

We initially store the personal data of existing customers, suppliers, subcontractors, etc. for 10 years. If there was a new contact during this period, a period of 10 years starts from this contact.